We’re looking for an Office Manager to join our team!

Harnessing the power of our technology platform, we’re constantly challenging the way organisations communicate and engage with their employees. Our digital solution is the perfect way for clients to reach every employee (regardless of job level, location or mobile device) – and we need you to help us make this process as seamless as possible!

Purpose of the role

The Office Manager will organise and coordinate office administration and procedures, in order to ensure organisational effectiveness and efficiency. The Office Manager is responsible for managing reception, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

We are looking for an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organised, flexible and enjoys the administrative challenges of supporting a fast growing team of diverse people.

Role & responsibilities

  • Point person for incoming calls, office maintenance, mailing, supplies, equipment, bills and errands
  • Organise and coordinate schedules, appointments and bookings
  • Provide general support to visitors
  • Support the executive team in the preparation of board packs and board meetings
  • Ensure security and protection of confidential information
  • Partner with HR to maintain office policies and procedures, and assist with the onboarding and off-boarding of team members
  • Coordinate with HR and IT departments on all office equipment and inventory
  • Monitor and maintain office supplies inventory
  • Responsible for managing office services by ensuring office operations and procedures are organised, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and that clerical functions are properly assigned and monitored
  • Responsible for developing standards and promoting activities that enhance operational procedures
  • Ensure office efficiency is maintained by carrying out the planning and execution of equipment procurement, layouts, office design and systems
  • Participate actively in the planning and execution of company events
  • Liaise with travel agent to coordinate travel requirements for the team

Key Skills, Competencies and Requirements

  • Knowledge of office management responsibilities, systems and procedures
  • Knowledge of administrative management practices and procedures
  • Reliable self-starter with strong initiative capability
  • Excellent time management skills and ability to multi-task and prioritise work
  • Excellent problem-solving skills
  • Excellent written and verbal communication skills
  • Excellent accuracy and attention to detail
  • Excellent organisational and planning skills
  • Proficient in MS Office
  • Computer skills and knowledge of office software packages
  • Must have your own transport

Minimum Qualifications and Experience

  • 5 - 7 years’ experience in office management or as an executive assistant
  • Proven experience in office design
  • Experience in process improvement and inventory control
  • Experience in a tech environment advantageous

Apply

To apply, send your CV to careers@wyzetalk.com